Bidding
A best practice approach
that delivers results.
From strategy to submission, our expert team will help you win tenders and secure your place on key frameworks.
Get in touch today
Comprehensive bid support,
built around you.
Our highly flexible and bespoke bidding services combine expert advice with hands-on
support to ensure your submissions are compelling, compliant, and competitive. We scale resources as required to deliver responsive cost-efficient support.
We’ve successfully applied our best practice approach across all major industries and sectors, working with in-house bid teams of various sizes and skillsets, on contracts that range in value from £100k to £1bn+.
Our proven methodology and flexible responsive approach have helped our customers significantly increase their tender success, many achieving 90%+ win rates when our approach is fully adopted.
Key offerings:
Bid Administration
We can manage the bid portal on your behalf, registering interest in the opportunity, downloading the tender docs, submitting clarification questions, distributing clarification logs and uploading your final response.
Bid Management
From kick-off to submission, we can help you manage the process end-to-end, ensuring the response is submitted on time and in accordance with your governance processes. We will communicate regularly with the bid team throughout the process, keeping progress on track.
Template development
Impart can produce an Answer Guidance Template for every scored question, providing the writers with a significant amount of information / guidance to support the development of their answers, including the optimal answer structure, key customer phrases, evaluation criteria, weighting, bid win themes and writing tips.
Kick off facilitation
We will provide all those working on the bid with a common understanding of the opportunity, how we will approach it and what will be required from them during the bid cycle. Key agenda items include the customer’s requirements, customer and competitor analysis, win theme production, evaluation criteria, weighting and question ownership.
Bid reviewing / writing
Through our best practice bid methodology, we can help organisations create high-scoring, compelling tender responses. Our approach makes your response easy for the evaluator to review, encouraging them to award a high score, giving you the best possible chance of success.
Red team facilitation
We can facilitate an internal peer review / dummy evaluation of the response, typically undertaken 3-5 days before the submission deadline to add the final polish to the response, ensuring it is as compelling and high scoring as possible.
Why choose us?
Industry leaders in tender excellence
Proven Success
90%+ tender and 99% framework success rate.
Industry Expertise
Extensive experience across all industries.
Tailored Approach
Flexible support to suit your specific team and bid requirements.
Cost-Effective Solutions
Scalable and responsive services to meet fluctuating bid activity.
A collaborative approach to winning bids.
By adopting our “3 Ps” approach, we will quickly integrate with your team to ensure a seamless and efficient bid process:
Planning
Planning
Your allocated bid lead will take time before the bid kick-off to understand your goals, challenges and priorities. Before a tender is even published, we can work with you to plan and prepare for it by:
- Developing your win strategy
- Reviewing and optimising your bid library content
- Developing a draft timetable
- Identifying supporting data and content that you will need, such as evidence of your performance
- Training/upskilling your bid team
Once the tender is published, we can support you with a comprehensive kick-off meeting that:
- Analyses your strengths and competition
- Develops powerful, compelling win themes and identifies where you can add value to the stated requirements
- Ensures everyone on the bid team is clear about their responsibilities
- Establishes a clear timetable and bid governance approach
- Gets all contributors enthused about the opportunity and committed to the bid
Production – crafting standout responses
Production – crafting standout responses
We will help you to craft clear, persuasive and compliant responses by creating an Answer Guidance Template (AGT) for each scored question, providing your Subject Matter Experts (SMEs) with a significant amount of guidance to support the development of their answers, including the optimal response structure, key customer phrases, evaluation criteria, weightings, win themes and writing tips. Our templates are proven to reduce the time and effort required for SMEs to produce high-quality responses that are easy for the evaluator to review and score.
Every SME is different, and this can impact the optimal approach to producing the responses. We can flex the writing process on an individual basis to get the best from your bid team by:
- Providing AGTs to the SMEs for them to produce the first draft response
- Discussing the AGTs with SMEs to help them understand how best to create the first draft response
- Using existing relevant content and SME interviews to write the draft response for the SME to then review
Our iterative review process helps you strengthen the quality of the content by assessing the answers from an evaluator’s perspective, ensuring that they are compelling and meet the specification and evaluation requirements. We ensure that the question, requirements and evaluation criteria are fully addressed, and we optimise the response structure and language.
We draw out your win themes and the benefits you deliver, ensuring they are supported with evidence and examples. We also score as we go, giving you a clear picture of what you need to do to achieve full marks.
Polishing – optimising your bid
Polishing – optimising your bid
We will support you to polish the submission through a facilitated Red Team peer review that provides an independent assessment of the response prior to submission, bringing in stakeholders who haven’t yet been involved in the production of the tender to add their observations and experience to the process. This ensures senior stakeholder confidence in the response as well as strengthening the quality of the final submission.
Tailored support for every organisation
We work with organisations of all sizes across all major sectors
Who can benefit?
In-house bid teams needing additional capacity during busy periods.
Organisations aiming to improve bid quality and their win rate.
Companies seeking strategic guidance for complex or high-value tenders
Client Success Stories
Real Results, Proven Impact.
Our bid services have helped organisations secure billions in contracts and achieve numerous framework placements.
Impart supported us to produce a compelling, easy to evaluate and high-quality response for a significant opportunity worth circa £800 million – their expertise ensured our compliance and set us apart from competitors.“
Read more success story case studies.
